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Archive your data

To quickly and easily compare your current year values to a prior year you should use the Archive option.

This is great if you want to run a clear audit trail as it takes a read only copy of your data which you can then access at any time. You can also run reports on the archived data which you can use to compare to your current year reports. It means you can see all of the transactions you had at that time even if you have subsequently removed the transactions.

You can either archive the data as part of the year end process or you can archive it at any point from Tools > Period End > Archive Company.

Once the data is archived you can open this at any time in File > Open > Company Archive.

To archive the data

1. Tools > Period End > Archive Company or Tools > Period End > Year End > Archive > Archive Location.
2. Enter the required description and name of the archive folder > OK > OK.
3. If you are in the Year End window the data is archived when you click Run Year End.